Convert Your Google Drive Documents to PDFs Fast and Free
How to Download Drive to PDF
Google Drive is a cloud-based storage service that allows you to create, store, and share various types of files, such as documents, spreadsheets, presentations, images, videos, and more. But what if you want to convert your Google Drive files to PDF format? Why would you do that and how can you do it easily?
In this article, we will explain the benefits of converting Google Drive files to PDF, the methods of doing so, and some tips and tricks for optimizing the process. By the end of this article, you will be able to download drive to PDF in no time.
download drive to pdf
Benefits of Converting Google Drive Files to PDF
PDF stands for Portable Document Format, and it is one of the most widely used file formats in the world. It was invented by Adobe in the early 1990s and has since become a standard for sharing documents across different platforms and devices. There are many benefits of converting your Google Drive files to PDF, such as:
Universal recognition: PDF files can be opened and viewed by almost any device and software, without losing their original formatting or quality. You don't have to worry about compatibility issues or missing fonts when you share your files with others.
Security: PDF files can be encrypted and protected with passwords, digital signatures, watermarks, and other features that prevent unauthorized access or modification. You can also restrict printing, copying, or editing of your files if you want.
Accessibility: PDF files can be easily accessed from anywhere, as long as you have an internet connection and a device that can open them. You can also sync your files with your Google Drive account and access them from any device that has the Google Drive app installed.
Methods of Converting Google Drive Files to PDF
There are several methods of converting your Google Drive files to PDF, depending on the type of file you have and the way you want to share it. Here are some of the most common methods:
Method 1: Save as PDF from Google Drive
This is the simplest and fastest method of converting any file in your Google Drive account to a PDF. All you have to do is:
Open your file in Google Drive or create a new one.
Click on File > Download as > PDF Document.
Choose a location on your computer where you want to save the file.
Open the file on your computer and check if it looks as you expected.
This method works for any file type that Google Drive can open, such as Google Docs, Google Sheets, Google Slides, etc. However, it may not preserve some of the formatting or features of the original file, such as animations, transitions, hyperlinks, etc.
Method 2: Email as PDF from Google Drive
This method is useful if you want to share your file with someone else as a PDF attachment. You can do this by:
Open your file in Google Drive or create a new one.
Click on File > Email > Email this file.
Enter the recipient's email address and a subject line.
From the Attach as drop-down menu, select PDF.
Add a message if you want and click on Send.
The recipient will receive an email with your file as a PDF attachment. They can open it with any PDF viewer or save it to their computer. This method also works for any file type that Google Drive can open, but it may have the same limitations as the previous method.
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Method 3: Print as PDF from Google Chrome
This method is handy if you want to convert a web page to a PDF and save it to your Google Drive account. You can do this by:
Open the web page you want to convert in Google Chrome.
Press Ctrl+P on your keyboard or click on the three dots icon > Print.
From the Destination section, select Save to Google Drive from the Google Cloud Print options.
Adjust the settings as you wish, such as layout, margins, scale, etc.
Click on Save and wait for the process to finish.
You will see a notification that your file has been saved to your Google Drive account. You can access it from any device that has the Google Drive app installed. This method preserves most of the formatting and features of the web page, such as images, links, fonts, etc.
Method 4: Scan as PDF from Google Drive App
This method is convenient if you want to scan a paper document using your smartphone's camera and save it as a PDF to your Google Drive account. You can do this by:
Open the Google Drive app on your Android device.
Tap on the plus sign icon at the bottom right corner of the screen.
Tap on the camera icon and select Scan.
Point your camera at the document you want to scan and take a picture. You can also adjust the crop area and rotate the image if needed.
Tap on the check mark icon to confirm or tap on the plus sign icon to add more pages.
Tap on Save and enter a name for your file. You can also choose a folder where you want to save it.
Your file will be saved as a PDF to your Google Drive account. You can access it from any device that has the Google Drive app installed. This method is useful for scanning receipts, invoices, forms, contracts, etc.
Tips and Tricks for Converting Google Drive Files to PDF
Besides the methods we have discussed above, there are some other tips and tricks that can help you convert your Google Drive files to PDF more efficiently and effectively. Here are some of them:
Use third-party tools: There are many online tools and apps that can help you convert various types of files to PDF, such as Zamzar, Smallpdf, PDF Converter, etc. Some of them are free and some of them require a subscription or a fee. You can use them to convert files that are not supported by Google Drive or to get more options and features for your conversion process.
Edit your PDFs: After converting your files to PDF, you may want to edit them further, such as adding comments, annotations, highlights, bookmarks, etc. You can use tools like Adobe Acrobat Reader, Foxit Reader, Nitro Pro, etc. to edit your PDFs on your computer or use online tools like PDFescape, Sejda, DocHub, etc. to edit them in your browser.
Add signatures: If you need to sign your PDFs digitally or add an electronic signature to them, you can use tools like Adobe Sign, DocuSign, HelloSign, etc. to do so easily and securely. You can also use your smartphone's camera or touch screen to capture your signature and add it to your PDFs using tools like Adobe Fill & Sign, SignEasy, etc.
Share your PDFs: Once you have converted your files to PDF, you may want to share them with others, either by email, cloud storage, social media, etc. You can use tools like Google Drive, Dropbox, OneDrive, etc. to store and share your PDFs online or use tools like Gmail, Outlook, WhatsApp, etc. to send them as attachments or links. You can also use tools like PDF Share Forms, JotForm, Formstack, etc. to create and share PDF forms that can be filled and submitted online.