QuickBooks Online Desktop App: Benefits and Features
QuickBooks Online Desktop App Download: A Complete Guide
If you are a QuickBooks Online user or an accountant who works with multiple QuickBooks Online clients, you might want to consider downloading and using the QuickBooks Online desktop app. This app is a convenient way to access your QuickBooks Online account without opening a web browser. In this article, we will explain what the QuickBooks Online desktop app is, what are its benefits and features, how to download and install it, how to update and uninstall it, and how to access multiple QuickBooks Online companies with it.
What is QuickBooks Online Desktop App?
The QuickBooks Online desktop app is a free application that you can download and install on your Windows or Mac computer. It allows you to access your QuickBooks Online account and company file(s) without opening a web browser. You can also switch between multiple QuickBooks Online companies without signing out and reloading each company.
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Benefits of using QuickBooks Online Desktop App
There are several benefits of using the QuickBooks Online desktop app, such as:
Stay signed in: You can stay signed in for up to 6 months unless you sign out manually. This saves you time and hassle of signing in multiple times a day on a web browser.
Navigation map view: If you have migrated from QuickBooks Desktop to QuickBooks Online, you can use a navigation map that is similar to what you are familiar with in QuickBooks Desktop. This can help you find your way around the new interface more easily.
Access multiple QuickBooks Online companies: You can access and switch between multiple QuickBooks Online companies without signing out and reloading each company. This is especially useful if you are an accountant who works with multiple clients.
Improved performance: The QuickBooks Online desktop app runs faster and smoother than the web browser version. It also uses less memory and bandwidth than the web browser version.
Keyboard shortcuts: You can use keyboard shortcuts to perform common tasks more quickly and efficiently.
Features of QuickBooks Online Desktop App
The QuickBooks Online desktop app has the same features as the web browser version, plus some additional features that are exclusive to the app, such as:
Menu bar: The app has a menu bar at the top that gives you quick access to common functions, such as File, Edit, View, Window, and Help.
Dock icon: The app has a dock icon that shows you notifications, such as reminders, alerts, messages, and updates. You can also right-click on the dock icon to open a new window, sign out, or quit the app.
Drag and drop: You can drag and drop files from your computer to the app, such as invoices, receipts, attachments, etc.
Print preview: You can preview how your documents will look before printing them.
Open in new window: You can open multiple windows of the app and work on different tasks simultaneously.
How to download and install QuickBooks Online Desktop App
To download and install the QuickBooks Online desktop app, you need to have a Windows 64-bit computer or a Mac computer, and you need to be a QuickBooks Online subscriber or an accountant with a QuickBooks Online Accountant account. Here are the steps to download and install the app:
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Requirements for QuickBooks Online Desktop App
Before you download and install the app, make sure your computer meets the following requirements:
VersionWindows 10, 8.1, or 7 SP1macOS 10.14 (Mojave) or higher
Processor2.4 GHz or higherIntel-based processor
RAM4 GB or higher4 GB or higher
Disk space1 GB or higher1 GB or higher
Internet connectionBroadband connection requiredBroadband connection required
Screen resolution1280x1024 or higher1280x800 or higher
QuickBooks Online subscription or accountRequiredRequired
Steps to download and install QuickBooks Online Desktop App
To download and install the app, follow these steps:
Go to the .
Select your operating system (Windows or Mac) and click on the Download button.
Save the file to your computer and double-click on it to run the installer.
Follow the on-screen instructions to complete the installation process.
Launch the app and sign in with your QuickBooks Online username and password.
Select the company file you want to open and start working.
How to access multiple QuickBooks Online companies with the desktop app
If you have more than one QuickBooks Online company, you can access and switch between them with the desktop app without signing out and reloading each company. To do this, follow these steps:
Open the app and sign in with your QuickBooks Online username and password.
Select the company file you want to open from the list of available companies.
To switch to another company, click on the File menu at the top and select Switch Company.
Select another company from the list of available companies.
You can also open multiple companies in separate windows by clicking on the File menu and selecting Open New Window.
To close a company, click on the File menu and select Close Company.
How to update QuickBooks Online Desktop App
To keep your QuickBooks Online desktop app running smoothly and securely, you need to update it regularly. There are two ways to update the app: automatic updates and manual updates.
The QuickBooks Online desktop app automatically checks for updates every few hours and downloads them in the background. When an update is ready to be installed, you will see a notification on the dock icon (for Mac) or the system tray icon (for Windows). To install the update, follow these steps:
Click on the notification icon and select Update Now.
The app will close and restart with the latest version.
You can also choose to install the update later by selecting Remind Me Later.
To turn off automatic updates, go to the Help menu at the top and select Settings. Then uncheck the box next to Automatically download updates.
If you want to check for updates manually, you can do so by following these steps:
Go to the Help menu at the top and select Check for Updates.
If an update is available, you will see a message with the version number and release notes. Click on Install Update.
The app will close and restart with the latest version.
If no update is available, you will see a message saying You're all caught up!
How to uninstall QuickBooks Online Desktop App
If you no longer want to use the Qu